Internships

The administrative management of internships is entirely carried out online through the Esse3 application. It is accessed by all the actors involved, i.e. the student, the host company and the university tutor, each with their own credentials.

The steps involved in starting the internship are as follows:

1. The student, during the permitted time windows, includes the internship into his or her programme of study, using Esse3. The options from which he/she can choose are the modes and the number of possible ECTS credits.
2. The student attends two initial meetings with intership supervisors to prepare for the experience and reflect on the training value of the internship. Meetings are compulsory. Dates and modalities are indicated in the following paragraphs.
3. The student chooses the institution in which to carry out the internship, according to one of the following possibilities:
   - apply for an opportunity from among those available on Esse3, if the host organisation has posted an open opportunity;
   - make contact with an organisation of your choice and wait for the contact person of that organisation to start an internship for a student known on the Esse3 platform, after signing the agreement with the university. Should the student need advice and support regarding the identification of the internship location, he/she may contact the internship supervisors. The procedure for concluding the agreement and starting the internship can be found in the practical guide for companies.
4. The host organisation prepares the training project together with the student. In doing so, please note that:
   - the internship start date must be at least 15 days after the project presentation to the university tutor;
   - the legal name of an organisation (e.g. "Cooperative XYZ") is not always indicative of the context in which the internship takes place and to which the objectives are linked;
   - special attention must be paid to the drafting of the objectives, which must be related to the professional figure of the coordinator in the specific context in which the internship takes place.
5. After examining the training project completed by the contact person of the host institution, the student chooses his or her university tutor within Esse3, following the areas of competence indicated in the following paragraphs. The student also confirms the project, which the system automatically sends to the Academic Tutor for approval.
6. Once the university tutor and the University Internship Division have approved the training project in Esse3 (APPROVAL TIMES: 15 working days from the correct receipt of the project), the student receives an automatic confirmation email: only after receipt of this email can the internship begin.

During the internship:

1. The student is required to keep track of and sign the hours worked, using the form provided (Attachment B).
2. After having completed approximately 1/3 of the total hours of the internship, the student participates in the first monitoring meeting with the internship supervisors, during which the group discusses the experience to date and makes an initial assessment of the pursuit of the training objectives and the appropriateness of any changes.
3. After about two-thirds of the internship, the student participates in the second monitoring meeting during which they reflect on the drafting of the final report and the value of the internship that is coming to an end. Meetings are compulsory. Dates and modalities are indicated in the following paragraphs.

At the end of the internship the student:

1. Fills in the internship evaluation questionnaire on Esse3.
2. Prepares the final report, as indicated in the following paragraphs.
3. Uploads the following three documents, all in pdf format, to the Esse3 platform:
   - the final report;
   - the attendance sheets, scanned and signed by the company tutor;
   - the internship evaluation form, completed and signed by the company tutor on the appropriate form (Attachment C).
4. Sends an e-mail to his/her university tutor to inform him/her of the inclusion of all the required documentation on Esse3. It will then be the responsibility of the university tutor to convene the student for a discussion on the educational significance of the experience. Following this meeting, the university tutor closes the internship and records the relevant ECTS credits in the student's career.

SOCIO-PEDAGOGICAL CURRICULUM

CURRICULUM INFANCY

In order for internships to be effective in terms of training and efficient in terms of organization and management, their management has been reformulated.

Five compulsory meetings are scheduled for all students during the internship:

• Initial group meeting, led by the internship supervisors, in which all information on the procedure for starting the internship is provided and the objectives of the internship within the academic pathway are reflected upon.
• Second initial group meeting, led by internship supervisors, dedicated to the tools, actions and practices to be implemented during the internship.
• First group monitoring meeting, to be held at approximately ⅓ of the hours. This meeting with the supervisors and the other students doing the internship will be an opportunity for group discussion on the experience to date, making an initial assessment of the pursuit of the training objectives and making an initial analysis of the context that welcomed the student.
• Second group monitoring meeting, to be held at approximately ⅔ hours.This will be an opportunity to reread and reflect on the course so far with an eye to the drafting of the final report.
• A final individual meeting with the Academic Tutor. This interview includes a discussion with the professor/instructor on the final report drawn up by the student and on the formative significance of the experience carried out, also in relation to the broader degree course, as well as the closure of the internship on an administrative level. It will be the responsibility of the professor/instructor to propose a date for the individual final meeting after receipt of the required documentation.

Initial meetings are repeated in 3 period options (autumn, winter, pre-summer) and the monitoring ones are repeated on a monthly basis; based on their own needs, but taking into account the hours worked, each student can freely decide on which date to attend.

Meeting dates - A.Y. 2024-2025

The kick-off and monitoring meetings will be held in the classroom with the internship supervisors (Dr. Bertoli Roberta, Dr. Livia Fugalli and Dr. Sara Manzini) on the dates and times indicated below. Attendance is a means to deepen discussion and exchange on the internship experiences carried out.

Important NOTE:
booking is required by filling in the form indicated at the link of each meeting (one form for each meeting) which remains open up to 5 days before the date.

KICK-OFF MEETINGS

The two kick-off meetings have different aims and contents: participation should therefore be organized in the order indicated.

1st MEETING

• 25/09/2024 (14:30-17)
  Classroom B and C - Via Del Prato University Learning Centre
  Booking is required at this LINK
• 18/12/2024 (9:30-12)
  Classroom Magna and B - Via Del Prato University Learning Centre
  Booking is required at this LINK

2nd MEETING

• 07/10/2024 (9:30-12)
  Classroom F and Magna "Scivoletto" - Via Del Prato University Learning Centre
  Booking is required at this LINK
• 16/01/2025 (14:30-17)
  Classroom Magna and B - Via Del Prato University Learning Centre
  Booking is required at this LINK

MONITORING MEETINGS

Instructions for writing the final internship report

At the end of the internship, the student is required to write a final report to be handed in to the university tutor (in .pdf format) to be entered as an attachment on the Esse3 platform, in addition to the attendance sheets and the evaluation form. All documents must be uploaded within approximately 30 days of the end of the internship.

The report should not exceed four to five pages of text (one page is considered to consist of approximately 2000 characters, including spaces), and should help the student make a formative assessment of his or her internship. In particular, it is important for the student to:

• retrace the various stages of the experience, relating it to what he/she believes he/she has acquired in relation to the training course required by the Degree Course;
• demonstrate the ability to reflect critically, in a concise and personal manner, on the aspects considered most significant of the activities carried out.

What and how to write

The report must contain the following elements:

• details of the student (name and surname, registration number, year of course)
• period of the work internship carried out
• brief description of the organization where the activity was carried out (name and address, sector of activity, whether public or private, size, interdependence with other organizations, organizational structure and work roles present, description of the work process and the area in which the work internship was carried out)
• analysis of the work/training experience:
  - aims pursued and activities carried out (recovering the objectives of the Training Project, description of how they have been achieved/changed and of the activities in which one has directly participated and those in which one has played an observational role)
  - interpersonal relations (with the tutor, with the other professional figures present, with the users)
  - difficulties encountered (related to knowledge, of a practical-operational or other nature)
• evaluation of the work experience (adequacy of one's preparation - theoretical/practical, general/specific
  - with respect to the work experience support provided by the structure's tutor; traineeship received at the structure)
• evaluation of the training outcomes (comparison with initial expectations, acquisition/enhancement of knowledge, operational skills, behaviour, communication skills)

More detailed information will be given at the monitoring meeting.